How Booking Works

A simple request, then a clear confirmation.

The website helps people choose the right lane. The Valley confirms availability, waiver, payment, check-in, and arrival details before the visit.

Request info

Date

Party

Reservation system

Four lanes, one source of truth.

The Valley runs best when requests are organized clearly. Each request moves through the right lane so capacity, stay openings, consent, payment, messages, and follow-up stay connected.

Open calendar

Day-pass request

Creek Day

The request reviews the date, party size, public capacity, meal-service status, waiver path, payment, and check-in needs.

Start creek day request

Stay availability

Overnight

RV Retreats, primitive campsites, and the Bell Tent stay separated so one lane cannot overbook another.

Start overnight request

Member request path

Membership

Founding members use access IDs, membership status, waiver records, and member-hour communication.

Start membership request

Weather hold

Weather and Closures

Closures pause booking, send notices, and route guests to refund, credit, or reschedule choices.

Start weather and closures request

Visitor details

Booking checklist

1. Intake: The visitor chooses day pass, stay, membership, sanctuary, volunteer, or question.

2. Gate: The Valley reviews public capacity, member access, rental openings, private closures, weather holds, parking limits, and site readiness.

3. Confirm: Approved requests receive payment or deposit instructions, waiver links, property rules, arrival notes, and the current creek-condition notice.

4. Check in: The check-in pass, parking note, responsible adult, minor list, and waiver status are reviewed before creek access.

5. Follow up: Refunds, reschedules, member visits, stay changes, review requests, and stewardship reminders stay attached to the same request.

6. Report: Capacity, member access, weather closures, rental use, waivers, and safety notes are reviewed as the property grows.

Calendar rules

The rental calendar needs hard stops, not hope.

Day capacity

Public passes start with a 50-person daily cap, while member visits stay tracked separately against a 75-person total property safety capacity.

Rental inventory

Four RV Retreats, ten primitive campsites, and one Bell Tent each need their own available stay slot and reset time.

Closure controls

Weather, creek conditions, parking, private events, maintenance, and sanctuary boundaries can pause the calendar before payment.

Waiver gate

Adults sign individually. Minors attach to the responsible adult before check-in.

Money path

Day passes collect full payment. Stays use the approved deposit path before the rental resource is treated as confirmed.

Follow-up

Every guest path ends with check-in status, no-show handling, review request, reschedule/refund decision, and member nurture where relevant.

The smallest beautiful version first

Come see what we are building.

Choose the lane and send the current details.

Start request